Excel Shortcuts

Using shortcuts in Excel is considered one of the most effective methods for saving tremendous amounts of time, as well as improving your Excel skills.

Click here to download a printable version to hang in your office!










Expand your Analytics Skills! Check Out Coursera’s Google Data Analytics Professional Certificate Here



Apple user? Click here to view Excel Shortcuts for Mac

Here are some of the most popular shortcuts for Excel for Windows users:


Working with rows/columns/ranges

Ctrl + Space – Select the whole column

Shift + Space – Select the whole row

Ctrl + A / Ctrl + Shift + Space – Select all (Click once to select the current range, click twice to select the entire worksheet)

Ctrl + Shift + Arrow keys – Select a range – from the selected cell to the end of the range

Ctrl + Arrow keys – Go the end of the range

Alt + ; (Semicolon) – Select visible cell only

Ctrl + – (Minus) –  Delete cells/ rows/ columns

Ctrl + Shift + = – Insert cells/rows/columns


Working with Workbooks/Worksheets

CTRL + N – Open a new Workbook

Ctrl + O – Open an existing Workbook

Ctrl + S – Save Workbook (Or Save As, if it’s the first time you’re saving it)

F12 – Save As (Even if you already saved it!)

CTRL + P – Print

CTRL + F4 / CTRL + W – Close Workbook

ALT + F4 – Close Excel (All workbooks)

Shift + F11 – Add a new Worksheet


Data entry

Ctrl + : (Colon) – Today’s date

Ctrl + Shift + : (Colon) – Current time

Ctrl + D – Copy the cell above

Ctrl + R  – Copy the cell to the left

F2 – Edit cell / view cell formula

F4 – (When editing a specific cell) Apply absolute/mixed/relative reference (For example, cell C4 will change to $C$4 – Absolute Reference)

F7 – Open the spelling tool

CTRL + E – Flash Fill – One of Excel’s greatest tools for auto-completing data based on examples from adjacent cells.

Ctrl + C – Copy

Ctrl + V – Paste

Ctrl + X – Cut

Ctrl + Shift + V – Paste Special



Ctrl + ~ (Tilde) – Shows all the formulas in the sheet

F4 – (When a cell is not being edited) Repeats the last action

Ctrl + Shift + Enter -Apply an array formula

Ctrl + T – Define range as data table

Alt + =  – Quick sum




Ctrl + F – Find

Ctrl + H – Find and Replace

Ctrl + PgUp/PgDn – Navigate between sheets

Ctrl + Z  – Undo last action

Ctrl + Y – Redo (Ctrl + Z)

Ctrl + [  – Takes you to the cell referenced by the formula

Ctrl + ]  – Takes you to the cell which is affected by the current cell

F5 , then Enter (not together) – Takes you back to where you were before using ctrl + [

Ctrl + Home / Ctrl + End – Go to the first cell in worksheet (A1) / Go to the last cell in the used range

Ctrl + Arrow Keys – Go to the last non-empty cell (Stops when you reach an empty cell)

Shift + Arrow Keys – Select cells in the direction of the Arrow Keys (One at a time)

Ctrl + Shift + Arrow Keys – Select cells until the last non-empty cell (Stops when you reach an empty cell)

Scroll Lock – Disable Scrolling in your Excel Workbook. Usually helpful when the Workbook is not scrolling. Click here to read more about how to disable it if you don’t have Scroll Lock key on your keyboard.


Cell editing

Please note – These shortcuts will work when editing a specific cell. If you try these shortcuts when you’re not editing a cell, they will work differently!

F2 – Edit the selected cell (instead of double-clicking it)

Shift + F2 – Add a comment

Alt + Enter – Line break – Start a new line in the current cell

HOME – Go to the beginning of the current row within the cell which is being edited

Ctrl + HOME – Go to the beginning of the edited cell

END – Go to the end of the current row within the cell which is being edited

Ctrl + END – Go to the end of the edited cell

F9 – Shows the result of the function/part of it (Based on what is selected)


Cell Formatting

Ctrl + 1 – Open Cell Formatting window

CTRL + B – Bold text

CTRL + U – Underlined Text

CTRL + I – Italic Text

Ctrl + 5 – Strikethrough


Other important shortcuts

Ctrl + Shift + L – Apply filtering on the current range

ALT + F11 – Open Visual Basic Editor